Take your use of Gmail for businesses beyond sending, receiving and adding a document. The GetVoip infographic below provides some tips and tricks for using Gmail more effectively with tools you may not know about.
For small business owners not having the necessary staff to check and respond to all the emails they receive, each optimization can add valuable time to your day. In fact, the average person spends 28% of his work week reading and responding to e-mail, which represents 650 hours a year.
Why should you know more about these tools? Reuben Yonatan, founder and CEO of GetVoIP, says on his company blog: "By optimizing your email account to work for you rather than against you, you can increase your productivity levels, do more work and reduce risk. to pass email to pass through the cracks. "
10 Gmail Hacks
Here are 10 tips of computer graphics to help you use Gmail as a pro for your small business.
Activate Priority Inbox
You could receive 30, 50, 100 or more emails a day. By activating your priority inbox to see important messages first, you will not need to scroll through less important emails.
The use of color-coded labels allows you to label and assign e-mails that require your attention. This easy-to-use feature will make sure you do not forget this very important email that you must answer.
Using the To Do List
If you do not have time to process an e-mail that you have just opened, you can move it to the Tasks list. When you are ready, you do not need to search through all your emails. Just go to Tasks and you will find it there.
Protect your email address
You should always secure your email. You can encrypt the e-mail you send and, using Snapmail, you can configure it to self-destruct in 60 seconds.
Create a filter
You can create filters to identify the emails of a particular sender with the number of words, the date, the keywords and more. When you receive a message that meets the criteria, you can delete it or skip the inbox.
Learning Keyboard Shortcuts
The use of a mouse may seem effective, but it really is not compared to keyboard shortcuts. For example, when you open Gmail simply by pressing C, you can compose an e-mail. If you press R, you can answer and press K to switch to a new e-mail. You can see more shortcuts in the infographic below.
Gmail has many plug-ins. Everything from timers to management tools, security, and more can be added to enhance your Gmail experience.
Set Cancel Send
At one point, you probably shouted a few swear words after clicking on the send e-mail button. With Cancel Send, you can set a grace period of 5, 10, 20 or 30 seconds to recall the email so you can edit it.
Using the standardized response function
If you are in the middle of a particular marketing campaign, you could write the same emails multiple times with very few changes. By activating the Standard Answer function, you can save a lot of time.
Stars is another feature that helps you remember e-mails that interest you. You can assign different stars to indicate what e-mails mean to you.
And there is more
The GetVOIP infographic contains 16 tips and tricks. You can take a look at the rest of them.
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