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How to stay on top of maintenance

If you own a business, it makes sense to maintain your equipment and machinery because you want to keep your assets as long as possible. It's better than dealing with the recurring costs and business interruptions that occur when you neglect your physical capital.

"If it is not broken, do not fix it."

Yet, despite this obvious logic, it is not uncommon to find that many business owners adopt a fatalistic attitude towards maintenance. For example, because computers and devices are moving so fast, they are not doing much to protect their hardware and update their software. When they are faced with the need to clean the dust bunnies in their laps and temporary files (unwanted files) accumulated in the operating system of their computer, they complain of planned obsolescence .

It is an error to adopt a reactive approach. Do not wait for things to slow down or collapse before you do something. In fact, you should have a proactive approach to maintaining everything, even your coffee machines. When was the last time you invested in mill maintenance for your machine? If you do not remember, the burrs in your coffee grinder are probably annoying.

If you prefer order rather than chaos, you should be ready to devote time and energy to the maintenance of all your equipment. Maintaining sustainability costs less in the long run than paying to recover from a failure.

Suppose, for example, that you paid for a prestigious trade show in your industry, that you set up your booth, and that you discovered at the last hour that your exhibition equipment was not working. If you had stayed at the top of the maintenance, this error with, say, your display monitors, could have been easily repaired. Now it will cost you thousands of lost marketing opportunities to provide an impressive presentation of products to swarms of people.

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In short, a lack of planning and a reactive approach can cost your company a lot more than you think. A secret to success can be as basic as staying on top of maintenance.

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5 ways to stay at the top of maintenance

1. Offer regular training to your technical team

This is especially important if your business uses big machines. Do not rely solely on periodic inspections and train your multiple operators only once. Instead, your company must provide ongoing training. This will prevent operators from forgetting important skills, remind old users to avoid making shortcuts and follow best practices and will help everyone to keep abreast of new hardware updates or updates. machine software. In addition, your business may have a high turnover rate and it is best that new employees learn through a formal training process rather than learning from other employees.

2. Check the signs of wear

Regularly make sure all operators are aware of the signs to notice when the machines are not working properly. This will make it less likely that they will endanger themselves or ruin the machine by actuating it incorrectly. Often, equipment that is about to collapse will show signs. Electronic equipment tends to slow down while physical machines can operate at a higher temperature, vibrate less easily or have a louder sound than usual.

3. Use the latest maintenance equipment

The tools you need to maintain the equipment do not always stay the same. There may be new types of seals, filters or lubricants on the market that work much better.

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4. Keep work areas clean, as well as machinery and equipment

Sometimes cleanliness helps to make sure the machine works better. Sometimes it is a necessary precaution in health and safety – for example, cleaning the ducts and vents of your air conditioner will ensure the health of your employees and will ensure the safety of smoke alarms and alarms. fire.

5. Keep your records up to date

You must follow inspections, repairs and maintenance schedule. Keep track of things like when the equipment was purchased, how often it has been repaired, and how often it is inspected. Without reliable maintenance records, it's hard to stay on top of things.

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Short Term Costs vs. Long Term Benefits

It is not always easy to stay abreast of the interview. It can make a dent in your monthly budget. You may lack staff who can take the time to do it. Or it can interrupt your business operations. These are the short-term costs. The long term benefits, however, are that you will have to do fewer repairs, buy new equipment less often, and get better returns on the money you have invested in your equipment or machinery.

Regardless of your area of ​​activity, whether you are dealing with computer systems, building maintenance or machinery manufacturing, planning your maintenance will prevent emergency shutdowns of chaos.